Annual Personal Leave Cash Out Opportunity

It’s that time of year again when you may have the opportunity to cash out some of your unused Personal Leave.

 

There are 3 applications attached. Since there are different rules for each group, please choose the one that applies to you:

o   Administrator

o   Certificated

o   Classified/Non-Rep

 

Remember you can check your leave balances in Skyward QMLATIV Employee Access.

 

If you are eligible, and you choose to take advantage of this benefit, please sign and return the Annual Personal Leave Cash out Application to the Payroll Dept by the appropriate due date:

o   If you are a School Year Employee (working 10 months), please have these forms turned into Payroll by June 18, 2024.

o   If you are a Year-Round Employee, please have these forms turned into Payroll by August 30, 2024.

o   If you are an Administrator, please have these forms turned into Payroll by June 28, 2024.

Vacation Leave Cash Out (Administrators and Non-Represented Classified staff)

It’s that time of year again when you may have the opportunity to cash out some of your unused Vacation Leave.

 

There are 2 applications attached. Please check your Contract to see your Cash Out Options:

o   Administrator

o   Non-Rep

 

Remember you can check your leave balances in Skyward QMLATIV Employee Access.

 

If you are eligible, and you choose to take advantage of this benefit, please sign and return the Vacation Leave Cash out Application to the Payroll Dept by the appropriate due date:

o   If you are a Non-Rep Employee, please have these forms turned into Payroll by August 30, 2024. These cash outs will be on your end of September paycheck.

o   If you are an Administrator, please have these forms turned into Payroll by June 28, 2024. These cash outs will be on your end of July paycheck.

PAYROLL NEWS - DIRECT DEPOSITS AND PAYROLL BANK/CREDIT UNION DEDUCTIONS

 Direct Deposits

If you have a banking change that affects your payroll or expense reimbursements through Accounts Payable (A/P), please be sure to update your information with Payroll as soon as possible. When funds are rejected from the bank, we will not be able to process a replacement check until the funds have been received back in our bank account. This could delay your payment by days, or weeks.

To update your Direct Deposit information, we will need the following from you:

• Signed Direct Deposit form (attached).

• A voided check (not deposit slip) or a printout from your bank with your Name, Bank Name, Routing number, Account number, and noting if it is a checking or savings account.

• The form must be received in Payroll by the 13th of the month to be effective that month.

• If the account has been closed, and you turn in the Direct Deposit form after the 13th of the month, you will receive a paper check that month.

• Please do not email this information to Payroll. You can either drop it off at the District Office, or send it through the District Courier.

• If this information is not handed directly to Payroll, you will receive a phone call to verify that this change is legitimate, and not a scam.

• You will receive an email letting you know there has been a change to your direct deposit once it is entered into the Payroll system.

Payroll Bank/Credit Union Deductions

We have updated some of our processes as far as Payroll Bank/Credit Union Deductions are concerned.

We can now process a monthly deduction from your paycheck to any bank account:

• We can do up to 2 banking deductions per employee.

• This can not be a percentage, but must be a specific dollar amount.

• It can be started or stopped any month, as long as we receive the form by the 13th of the month.

What we will need from you to setup these deductions:

• The signed Payroll Banking Deduction Form (attached).

• You must specify an amount to be deducted each month, not a percentage.

• Is this a new/starting deduction, changed, or are you canceling a deduction?

• A voided check (not deposit slip) or a printout from your bank with your Name, Bank Name, Routing number, Account number, and noting if it is a checking or savings account.

• Must be received in Payroll by the 13th of the month to be effective that month.

• Please do not email this information to Payroll. You can either drop it off at the District Office, or send it through the District Courier.

• If this information is not handed directly to Payroll, you will receive a phone call to verify that this change is legitimate, and not a scam.

• You will receive an email letting you know there has been a change to your direct deposit information once it is entered into the payroll system.

Donation-Payroll Deductions

Also as a reminder, we are able to send a monthly, or one time donation to the Washougal Schools Foundation or the Camas/Washougal Community Chest:

• Form is attached for your convenience

Feel free to contact Cyndi Barbur in Payroll with any questions 360-954-3007

cyndi.barbur@washougalsd.org

Did you have and Flex Spending account in 2023?

Submit all 2023 Medical or Limited Purpose FSA Claims by March 31, 2024

If you have a Medical Flexible Spending Arrangement (FSA) or Limited Purpose FSA, you must submit all eligible 2023 claims for reimbursement to Navia Benefit Solutions by March 31, 2024. Expenses must have occurred between January 1 and December 31, 2023 to qualify for the 2023 plan year. The IRS requires any unused funds in your account be forfeited after March 31, unless you are eligible for carryover (see below). Forfeited funds are returned to the plan administrator, Health Care Authority. Once returned, you cannot reclaim those funds.

How to submit claims and supporting documentation

Online: Log in to your Navia account

Email: claims@naviabenefits.com

Mail: Navia Benefit Solutions, PO Box 53250, Bellevue, WA 98015-3250

Fax: 1-425-451-7002 or toll-free 1-866-535-9227

Do you qualify for carryover?

If you were enrolled in a Medical or Limited Purpose FSA during 2023 and enrolled for 2024, you are eligible for carryover of any remaining funds up to $610. If you did not enroll for 2024 and have at least $120 remaining, you are still eligible for carryover of funds up to $610. You will see the carryover funds added to your account after February 2024.

If you enrolled in a consumer-directed health plan (CDHP) with a health savings account (HSA) for 2024 and had a Medical FSA in 2023 that is eligible for carryover, your carryover funds will be deposited into a Limited Purpose FSA, which can be used for eligible dental and vision expenses. This is because IRS rules do not allow you to have a CDHP with an HSA and a Medical FSA at the same time.