Inclement Weather and Leave

When it comes to Payroll and how we process leave for Inclement Weather, there are a lot of unknowns and rumors that float around. So, here is some information that will hopefully help clear up how we process leave if applicable.

Feel free to contact us if you have any questions.

Certified Employees

Snow Days: 

• Even if you have an absence scheduled in Aesop for a day that is Canceled due to inclement weather (or other reasons), we will not use any paid leave to cover these days. These days will be rescheduled and made up later in the year (3/8, 5/24, 6/17 & 6/18) .

• Part-time certified staff, who do not work a Monday – Friday schedule should contact HR to determine their snow make up day(s).

Late Start days (or unscheduled early release days or conference days): 

• Exempt employees are still entitled to their full salary on a late-start, a scheduled early release or an unscheduled early release day

• If you were scheduled to be off on a late-start, a scheduled early release or an unscheduled early release day using sick or personal leave, your leave balance will be charged for the full-day to cover this time.  If you were scheduled for a ½ day (or partial day) your leave balance will be deducted for a ½ day, as you were unable to perform work duties during this scheduled time off. 

School-Year Classified Employees (those who work September-June)

Snow Days:

• Even if you have an absence schedule in Aesop for a day that is Canceled due to inclement weather (or other reasons), we will not use any paid leave to cover these days. These days will be rescheduled and made up later in the year (3/8, 5/24, 6/17 & 6/18) .

Late Start days (or unscheduled early release days):

• You have some options for the time that is missed:

• Leave without pay (this pay will be deducted from your paycheck the following month).

• Use Emergency/Sick Leave if available.

• Use Personal Leave if available.

• You can arrange with your Supervisor’s to make-up the time. This make-up time cannot put you into Overtime during the week that you make it up. The make-up time should be worked as soon as possible.

• You need to indicate on your timesheet either the Paid Leave (section #4, of your Classified timesheet), or the hours you missed in the Leave Without Pay (section #3), or make a Notation in the Notes section of the timesheet if you are making up the time with permission from your Supervisor.

• If you are an Employee type that was able to come in at your normal scheduled time, and did not miss any time, please indicate that in the notes section. That way we do not have to contact you to find out which option you chose.

Year-Round Classified Employees (those who work September–August):

• If you are able to safely make it to work and home, no leave will be used.

• If you are unable to make it into work you have a few options:

• Leave without pay (this will be deducted from your paycheck the following month).

• Use Emergency/Sick Leave if available.

• Use Personal leave if available.

• Use Vacation leave if available.

• Please let us know in the Notes section of your timesheet if you were able to work the full shift. That way we do not have to contact you to find out which option you chose.

	Year-round Custodial Maintenance Year-round DO Staff	Classified staff designated by their supervisor as “essential”	All other classified	Certified	Building & District Administrators
Delayed Start	Report to work as soon as you may safely do so.	Report to work as soon as you may safely do so.	Report to work at delayed start time or your regular work time, whichever is later.	Report to work 30 minutes before students are scheduled to arrive.[1]	Report to work as soon as you may safely do so.
Closure	Report to work as soon as you may safely do so.  If you are unable to report to work, you may use emergency, personal or vacation leave.[2]	Do not report to work.  Make up days designated on the district calendar will be used to make up the time. [3]	Do not report to work.  Make up days designated on the district calendar will be used to make up the time. [4]	Do not report to work.  Make up days designated on the district calendar will be used to make up the time.	Confer with your supervisor to adjust your work year calendar, if needed.

[1] Washougal School District and Washougal Association of Educators, Collective Bargaining Agreement:  Section 3.8

[2] Washougal School District Board Policy 5231

[3] Washougal School District and Public School Employees of Washington, Washougal Chapter:  Section 7.8

[4] Washougal School District and Public School Employees of Washington, Washougal Chapter:  Section 7.8

Annual 403b Universal Availability Notice

Are you looking for an additional way to put away money for your retirement? Perhaps a 403b could be your answer.

 

Please see the flyer concerning the 403b Universal Availability Notice for helpful information.

ANNUAL SICK LEAVE CASH OUT OPPORTUNITY

It's that time of year again when you may have the opportunity to cash out your 2023 unused sick leave.

To be eligible to cash out your unused sick leave you must:

• Have a balance of at least 60 days of sick leave as of 12/31/23
• And have not used all of the sick leave that you earned in 2023

Here are some Sick Leave Cash Out Commonly Asked Questions that may be helpful in making your decision. 

If you are eligible, and choose to take advantage of this benefit, please sign and return the Annual Sick Leave Cash Out Application

This application must be received in Payroll no later than January 31, 2024.

This policy is in accordance with WAC 392-136-015.

  ANNUAL PERSONAL LEAVE CASH OUT OPPORTUNITY

It's that time of year again when you may have the opportunity to cash out some of your unused Personal Leave.

There are 3 applications.  Since there are different rules for each group, please choose the one that applies to you:

• Administrator
• Certificated
• Classified/Non-Rep

Remember you can check your leave balance in Skyward Employee Access.

If you are eligible, and you choose to take advantage of this benefit, please sign and return the Annual Personal Leave Cash Out Application to the Payroll Dept by the appropriate due date:

• If you are a School-Year Employee (working 10 months), please have these forms turned into Payroll by June 23, 2023.
• If you are a Year-Round Employee, please have these forms turned into Payroll by August 31, 2023.
• If you are an Administrator, please have these forms turned into Payroll by June 30, 2023.